Atlassian Confluence How To

5 Tips to Become a Gantt Chart Expert Using Atlassian Confluence

Imagine you have to visualize a long-term project the simplest way possible. What is the first solution that comes to your mind? Most project managers would say that a Gantt chart can be a real lifesaver in this situation. This powerful tool for project planning helps you to display the sequence of the main project stages and tasks, as well as their duration within one chart. It seems that there haven’t been invented more powerful and illustrative method for this purpose yet.

Consider the following situation: you are in charge of a new project. Unexpectedly the vice president of your company has requested a detailed one-page project timeline to look through as soon as possible.

Let’s look at what you have now:

  • All deadlines written in separate sticky notes.
  • The project tasks placed on several Confluence pages.
  • The key events marked in the team calendar.

You’ve been given an hour to bring together all this information on one Confluence page.

In this situation, Table Filter and Charts for Confluence will help you complete this challenging task. In this blog post, we will show you how the Chart from Table macro, one of the useful macros of this app, allows you to easily visualize your data using a Gantt chart.

Build the simplest Gantt chart in a few clicks

You can easily create a simple Gantt chart using a three-column table.

You wrap the table in the Chart from Table macro, choose the chart type and set the values columns. It’s a piece of cake!

The chart is plain and bright. Moreover, the diagram shows you all the main stages of the project. The system counts the number of days within each stage. When you hover over the bar, you can see the duration of the selected project stage.

Add task descriptions and completion bar

The previous chart looks good, however, it can present the information even more effectively. The chart displays the required project scopes, however, the time frames remain unspecified and too long.

You can break down each project stage into your current tasks to make your chart more informative. You add a task description column to the table and specify the duration of task realization.

Add the completion column to the table to show the progress bars on the chart. The bars allow you to get more information about the progress of each task.

Outline milestones

The chart looks much better now. However, there is always space for improvement. The app also helps you add milestones to Gantt charts.

Milestones are key events of a project. The team is not able to proceed if the milestone is incomplete. To display the milestones on your chart, you can insert the additional small table into one macro body.

The milestones are marked with an asterisk. When you hover over the asterisks, you can see the detailed milestones’ descriptions.

Don’t forget about planned activities

You can also mark the key activities of the project on the chart to prioritize them and to collaborate more effectively.

All you need to do is to insert the events table into one macro body and set additional labels and values columns in the chart settings. The app allows you to add the “today” event.

It means that when you open a page with a chart, you will see the line that shows where you are at the moment. This way you get a bird’s-eye view of all project stages, enabling you to see the project time frame and progress.

Customize your chart and share the results

All you need to do is to change the colors of the bars and set the titles to match your brand book guidelines.

Now you’re ready with all the information on the project, it’s time to present your boss with the Gantt chart you created.

Here’s how you can share your Gantt chart with your boss and your colleagues:

  • Export the Gantt chart or the Confluence page to Word or PDF.
  • Share the link to the page.

Your boss asked you to show the project schedule in Confluence, so you can just share the page with him or send him the link to the page.

Bonus tip: make your Confluence tables and graphs look more professional

We created a Gantt chart from scratch with the help of the Table Filter and Charts app, try this handy solution for free to discover all of its features:

You can manage your tables in Confluence on the fly using a bundle of the three easy-to-use and fully customizable macros of this app. Check the user-friendly features of this app and turn your Confluence pages with tables into something more.

Take your project scheduling to the next level with Table Filter and Charts!

If you have any questions, feel free to comment on this blog post below.

Quick Tip 

Create training courses for your team to teach them build charts and graphs in Confluence.

Click here to learn more!