Connecting Sharepoint and Atlassian Confluence together
Did you know that switching between different systems and apps is not only annoying but costs businesses hundreds of billions of dollars annually due to wasted time? Enabling users to immediately find the information they are looking for is crucial to empower efficient teamwork.
Let us imagine you want to create an overview of an upcoming marketing campaign in your Confluence. Having all information and documents available on this specific page helps all employees, from marketing to sales, to get what they’re searching for with ease. But how do you accomplish such a comprehensive overview?
SharePoint Connector for Confluence
Communardo’s SharePoint Connector for Confluence is here to help! By integrating Confluence and SharePoint, you enable a seamless work experience and get the best out of both worlds. The app makes it possible to easily embed SharePoint content into Confluence.
Using the SharePoint document macro, you can either embed full-views or links of SharePoint documents as simple as posting the document URL. In case you got many files to share, you can even choose to embed a whole SharePoint document library. Now your colleagues can easily edit documents without the need to navigate to SharePoint first.
The SharePoint Connector for Confluence is available for all Atlassian hosting options (Cloud, Data Center, Server), as well as SharePoint Online (as part of Microsoft 365/Office 365) and on Premise (2016, 2019).
Smart Attachments for Confluence
If once you decide to finally migrate your document library from Sharepoint to Confluence, the Smart Attachments for Confluence app is the first option to consider. It integrates with Confluence and allows you to create local file storages within your Confluence spaces.
For those of you who migrate from Sharepoint, you can just drop all your existing folders with files and internal folder structure, and the app will recreate this structure from scratch. So that you can preserve all your folder structures and files as you have them in your Sharepoint.
You can perform all the basic operations on folders and documents, keep document revisions, manage labels, or move them between folders of yours. What stands this app from others is that it closely integrates with Confluence itself, so as a result, you can preview all the files and documents, edit them with Atlassian Companion, embed them into Confluence pages, and, of course, comment on them. This greatly simplifies the end-user experience and reduces the number of context switches, which leads to better productivity of your team.
By default, the file storage is available to all Confluence users, and the availability of specific features is regulated by space permissions, so you needn’t adjust anything in your access control policies and go as is. The app also lets you perform non-trivial tasks, such as:
- lock a specific document against edits while you are editing or reviewing it
- restrict access to folders with sensitive information
- share a folder with documents with some external users who do not have regular access to your Confluence, for example, when sharing assets with your customers.
To minimize the necessity to constantly switch to the file storage, you can embed specific folder structures into Confluence pages. This way, you can instantly view, edit, and upload documents from your Confluence pages without losing your current page context or interrupting your activities.
Bring Sharepoint capabilities into Confluence
It is no longer a problem to show Sharepoint content in Confluence. As of now, you can consider two options:
- Keep documents with their metadata in Sharepoint and embed this data in Confluence.
- Set up your document library in Confluence and keep files there for quick access.
Which option to choose? Try both options and then decide which better fits your needs. Have any questions? Leave your comment and we will reply to you shortly.