FIND A BETTER WAY TO WORK IN CONFLUENCE.

Confluence Use Cases & Examples

See how teams use Confluence for project management, operational tracking, and stakeholder visibility. Explore practical examples and learn how to build a similar setup for your team.

EXPLORE CASES ABOUT THE APP (opens in a new tab)

PROJECT & PORTFOLIO REPORTING

Create custom views, build cross-project reports, and combine Jira and business data.

EXECUTIVE DASHBOARDS

Turn complex tables into clear charts and stakeholder-ready summaries.

OPERATIONAL TRACKING

Track any assets, information, and recurring work in a structure that fits your team.

EXCEL-LIKE WORKFLOWS

Edit tables, use familiar formulas, and run calculations, just as you would in a spreadsheet.

BUILT WITH TABLE FILTER, CHARTS & SPREADSHEETS FOR CONFLUENCE

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Catalogs & Registers

Build a dynamic catalog of 550+ APIs from Confluence and Jira data — instead of maintaining an Excel table

Turn 550+ API pages and related Jira data into a searchable, self-service catalog instead of maintaining one error-prone Excel table.

VIEW CASE → Dashboards & Reporting

Track 40+ Jira projects across multiple business units in one custom report

Consolidate live data from 40+ Jira projects into one cross-project report that makes status differences and overdue work visible across teams.

VIEW CASE → Dashboards & Reporting

Build a data-backed dashboard for 1-on-1 meetings

Bring time-tracking and Jira data into one Confluence page to use as a shared reference during 1-on-1 meetings.

VIEW CASE → Dashboards & Reporting

Manage content in Confluence with a centralized catalog and custom views by team, quarter, and more

Keep each content item on its own Confluence page while using one central view to track status, ownership, publication dates, and upcoming reviews across the entire content library.

VIEW CASE → Dashboards & Reporting

Track planned vs. actual budget from Jira — without exporting data to Excel

Combine live Jira data with custom calculations to compare planned and actual spend across 13 applications without exporting to Excel.

VIEW CASE → Automated Calculations

Compare manufacturing options with a live cost model in Confluence

Combine Jira data with custom cost calculations to compare manufacturing options and see how the result changes when the underlying data changes.

VIEW CASE → Move from Excel to Confluence

Work with tables directly in Confluence instead of embedding Excel

Keep everyday working lists — from components and artifacts to team members and business requirements — directly in Confluence while adding spreadsheet-like features users are familiar with.

VIEW CASE → Dashboards & Reporting

Use one spreadsheet in Confluence as a data source for reports on other pages

Maintain data in one Confluence spreadsheet and reuse it in reports and charts across other pages.

VIEW CASE → Dashboards & Reporting

Turn a Jira ticket list into a team × status heat map

Turn a long Jira ticket list into a compact heat map that shows where work is getting stuck and which teams are handling most of the tickets.

VIEW CASE → Dashboards & Reporting

Standardize project and service information across the company in Confluence

Use the same structure for project, service, and sub-team information, then automatically aggregate data from multiple Confluence pages into up-to-date reports, summaries, and charts.

VIEW CASE → Dashboards & Reporting

Build an interactive project roadmap in Confluence instead of managing it in Excel

Turn project data into a visual roadmap that stakeholders can explore by team or time period directly during a meeting.

VIEW CASE → Dashboards & Reporting

Build a live scoreboard for an internal contest

Apply custom scoring rules to contributor data and automatically calculate points, team totals, and rankings as the data changes.

VIEW CASE → Automated Calculations

Build an API capacity planning model in Confluence

Collect expected traffic from hundreds of API pages, combine TPS from multiple channels, and calculate total API load for resource planning.

VIEW CASE → Catalogs & Registers

Build a searchable vendor & solution catalog in Confluence

Maintain vendor and solution details on individual Confluence pages and bring them together into one searchable catalog.

VIEW CASE → Move from Excel to Confluence

Collect IT testing data in Confluence instead of scattered Excel files

Give test participants one shared place to enter and work with data while stakeholders see the latest testing results in Confluence.

VIEW CASE → Automated Calculations

Build a resource forecast across projects and divisions in Confluence

Turn separate divisional forecasts and Jira data into a reusable resource-planning model with automatic person-day and FTE calculations.

VIEW CASE → Catalogs & Registers

Build a company-wide master project register

Combine Jira project data and Confluence documentation into one company-wide register of ongoing technical projects.

VIEW CASE → Catalogs & Registers

Build a searchable microservice catalog in Confluence

Keep service details on individual Confluence pages and automatically consolidate them into a searchable catalog with owners, statuses, and related Jira work.

VIEW CASE → Catalogs & Registers

Find the right information in large Confluence tables while the customer is on the line

Turn large reference tables into searchable knowledge bases so employees can find the right information while speaking with a customer.

VIEW CASE → Catalogs & Registers

Build a searchable corporate abbreviation dictionary in Confluence

Make hundreds of internal abbreviations instantly searchable directly inside a Confluence table.

VIEW CASE → Data from Multiple Pages & Sources

Automatically enrich a manufacturing issue log with product data from CSV

Match article numbers entered in Confluence with a CSV product catalog and automatically add article names to the issue log.

VIEW CASE → Automated Calculations

Plan cafeteria meals and internal events from employee input in Confluence

Let employees enter their meal choices or event attendance in Confluence and turn their responses into the numbers needed for planning.

VIEW CASE →

Level up the way your team works in Confluence

Turn your Confluence space into a single source of truth, reduce manual work and copy-paste, and create the visibility your team and stakeholders need.

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